Frequently Asked Questions

P3MO is designed for board executives, PMOs, programme managers, project managers, and consultancy teams who need structured delivery, governance, and portfolio visibility rather than just basic task tracking. It works particularly well for organisations running multiple projects across departments, or business units.

P3MO focuses on delivering strategic outcomes with project portfolio management and PMO governance first, whereas tools like monday.com or ClickUp start from generic work management and task tracking. If you need real portfolio views, governance workflows, and decision-ready reporting out-of-the-box, P3MO is built specifically for that use case.

P3MO is a Strategy management and PPM platform with project, programme, and portfolio management capabilities. You can manage individual projects day-to-day, but also roll everything up into a consolidated portfolio with consistent governance, risk control, and reporting.

P3MO suits any organisation wanting to run structured change or client delivery projects, including professional services, technology, public sector, and regulated industries such as pharmaceutical. If you have a PMO or want to standardise how projects are governed and reported, P3MO is a strong fit.

You can manage ideas, business cases, projects, programmes, portfolios, risks, issues, dependencies, actions, milestones, benefits and reporting in P3MO. The platform centralises governance workflows, approvals, documents, and reporting in one place.

Yes, P3MO supports common project governance processes including stage gates, approval workflows, RAID logs, change control, and status reporting. You can configure templates and workflows to match your organisation’s governance framework without starting from scratch.

Yes, P3MO includes real-time dashboards and portfolio-level reporting out-of-the-box. You can see status, risk, financials, and resource views across projects and portfolios, and surface executive-ready reports without manual PowerPoint or Excel work.

P3MO is configurable so you can tailor fields, workflows, views, and templates to your governance model and terminology. The aim is to map to your process quickly while keeping a standardised data model for consistent reporting.

Yes, P3MO is built to work alongside Microsoft 365, with options to integrate to Outlook, and Power BI, plus other tools through APIs or standard connectors. That means you can keep collaboration and reporting in the tools your teams already use.

Yes, you can invite clients, suppliers, or other external stakeholders into P3MO with controlled access and permissions. This is especially useful for consultancies delivering projects on behalf of end clients.

Typical P3MO implementations take from a few weeks to a few months, depending on scope and complexity. A small PMO with standard templates will be faster than a multi-entity portfolio with complex integrations and change management.

Onboarding usually includes requirements discovery, configuration of templates and workflows, user training, and migration of core project/portfolio data from existing spreadsheets or tools. We help you stand up a minimum viable setup quickly and then iterate based on real usage.

Yes, P3MO comes with standard support and can be paired with training and change support as needed. We can provide admin training, end-user training, and guidance on how to embed consistent governance across your organisation.

P3MO is typically priced per user, per month, with tiers that reflect functionality and support. We can also offer enterprise or consultancy pricing models if you need to serve multiple clients or business units.

Yes, you can request a live demo to see P3MO in action with your use cases, and we can provide trial access where appropriate. This lets you validate fit with your executive sponsors, PMO and delivery teams before you commit.

We typically have a minimum subscription and an annual or multi‑year contract term for production deployments. Exact minimums depend on your use case and are confirmed during the commercial discussion.

We aim for transparent pricing; core platform, hosting, and standard support are included in your plan, with optional add‑ons for advanced integrations, custom work, or extra services. During scoping we’ll clarify which costs are one‑off and which are ongoing.

P3MO is hosted on Microsoft Azure, with data stored in secure, enterprise-grade infrastructure designed for UK and EU customers. We use industry-standard encryption in transit and at rest to protect your data.

Yes, P3MO is built to support GDPR and UK data protection requirements, including controller–processor arrangements, data subject rights, and data processing agreements. We provide a DPA and information about subprocessors so you can assess compliance for your organization. Information and certification can be found at our Trust Centre here

P3MO supports role-based access control and can integrate with enterprise identity providers to enable single sign-on and multi-factor authentication. Our security model is designed so you can limit who sees which projects, portfolios, and client data.

You always own your data in P3MO. You can export project and portfolio information as needed, and at the end of a contract we can assist with secure data export or deletion in line with our data processing agreement.

P3MO can offer optional AI-powered features (such as summarisation or data extraction) that use trusted AI providers as subprocessors under data processing agreements. These features are designed so your data is processed securely, not used to train public models, and only activated when you choose to enable them.